Client profiles
Keep client contact details, emergency information, clinical summaries, safeguarding notes, referral details, client status and important accessibility, medical or risk considerations together in one protected record.
Features
A practice hub shaped around outdoor therapy.
Nature Therapy Hub brings client records, appointments, contracts, clinical notes, risk management, outdoor locations, routes, safety check-ins, invoicing and professional development together in one secure workspace designed for therapists who work beyond four walls.
Appointment scheduling
Schedule one-off or recurring appointments, link sessions to clients and saved outdoor locations, manage dates and times, track appointment status and keep your Practice Hub calendar organised.
Client portal
Give each invited client secure access to upcoming appointments, assigned forms, therapy contracts, shared documents, resources and invoices, with information controlled by their therapist.
Custom client contracts
Create reusable contract templates, customise terms for individual clients, send contracts securely through the Client Portal and collect a digital client signature.
Session notes
Create structured therapist-only clinical notes linked to clients and appointments, record summaries, themes, interventions, risk considerations and follow-up actions, and keep drafts separate from finalised notes.
Risk assessments
Document client, location, route, weather, terrain and environmental risks, record control measures and emergency plans, set review dates and export professional PDF records.
Outdoor locations
Build a reusable library of outdoor meeting places with address, postcode, meeting point, access, parking, terrain, signal, emergency access and suitability information.
Route library
Store reusable route plans with distance, estimated duration, difficulty, route type, start and end points, hazards, accessibility notes and emergency exit information, with optional private GPX file upload.
Safety check-ins
Plan lone-working or outdoor-session check-ins, record expected return times, start and end sessions with automatic timestamps, and support overdue emergency-alert emails to a therapist's nominated emergency contact. Safety alerts support, but do not replace, the therapist's own lone-working and emergency procedures.
Invoices
Create client invoices, link them to completed appointments, add bank-transfer instructions or an external payment link, send invoices by email, show them in the Client Portal and track draft, sent, paid and overdue status. Payment links open outside Nature Therapy Hub.
Resources and files
Store therapist resources and private files, link evidence to professional development records and selectively share approved documents or resources with individual clients through the Client Portal.
Development and renewals
Record CPD courses, supervision, reading, research and reflective learning, link evidence files, track hours and keep insurance, membership, DBS and accreditation renewal dates in one professional record. Export CSV, JSON and printable professional summaries.
Calendar subscription
Subscribe to a private ICS calendar feed so Practice Hub appointments can appear in compatible phone, tablet and desktop calendar apps. The subscription is read-only and updates according to the external calendar app's refresh schedule.
Practice branding
Add your practice name, logo, contact information, email signature and Client Portal welcome message so client-facing areas reflect your practice.
Data protection and account controls
Use protected authentication, therapist-owned records, Supabase Row Level Security, audit logs, data exports, retention controls and a scheduled account-deletion workflow with a 14-day cancellation period. Designed to support secure, GDPR-conscious practice management.
One connected workspace for your whole outdoor practice
Nature Therapy Hub is designed to reduce the need to manage client records, appointments, outdoor planning, contracts, invoices, professional development and safety information across separate systems. Each area works together while keeping therapist-only information protected and client-facing information carefully controlled.
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